This refers to An AGM (held annually) where a Board must provide in the AGM package a copy of ALL board meeting minutes along with the AGM minutes of the last AGM. The previous years AGM minutes can be be in draft format but MUST be out to the with in 30 days.
Currently AGM notices depends on the bylaws and go out with 30 or 14 days notice. Board are nowrequired to send out a save the date notice 60 days before the AGM.
This item is new. However, at most AGM’s we attend we ask owners during “new business” if there is anything that requires discussion.
These are the requirements for submitting an agenda item for the AGM and the board must include this information in the save the date.
Agenda items will be voted on at the begging of the AGM
Owners will be able submit agenda items online, if the corporation can accommodate.
Because of the new rules for proxy forms, Any meetings taking place after July 1, 2019 must resend proxy forms.
Most likely at with the management company
This is where the board must send out the office notice of the AGM. The proposed agenda items will need to be included.This also must include hard copies of all the board meeting minutes.
Draft minutes of the AGM minutes must be sent to the owners with in 30 days of the AGM
If a vote for a special resolution took place, the results of the vote must be disclosed with in 30 days
Identities of the ownership must be protected when releasing the results.
this outlines the fines if the the timeline of the documents are not met! Most of these documents are very standard procedure for most management companies to produce. However the Alberta government has set limits on what one can charge for the docs.
Post tensioning was very popular n the 1970 and 1980’s. They were very popular in apartment buildings, office buildings, bridge and parkades.
It is required by law that these are tested on regular basis and the tests are to be delivered within the time frame in the act. For more information check out this link on our FAQ page on post tensioning.
The budget for the corporation is generally mailed out to all owners each year. However, on written demand it must be provided
Normally, these are the audited financial statements however, it is not specified. These can be un audited as well.
Most owners SHOULD have a copy of their bylaws. This is one of the most important documents when buying a condo.
This has been standard procedure for our company for over 20 years. Normally, the AGM minutes of the previous year are past during the current AGM
As mentioned in the previous section about the AGM all minutes MUST be sent out to the owner. This CANNOT be in digital format. Unfortunately, this mean board have to mail out physical copies to all owners. How many owners do you think will read them? 5%? MAYBE
All rules dated before July 1, 2019 must also be sent out to the owners within 90 days of of July 1, 2019 or they will be null and void.
Otherwise known as the form 8, The new regulations advise these must be filled within 30 days of the AGM. This shouldn’t effect owners all that much. Our new procedure is to bring one with us to the AGM and have it signed immediately by the new board,
The condominium corporation is responsible for releasing any results of votes at the AGM no later than 30 days after the date of the meeting. Electronic distribution is not mentioned so we assume that email, portal or other electronic means is allowed.
This has always been standard procedure. However, pricing for these documents have changed a lot.
Policies have always been made available by the corporation. However, this new law changes what boards are allowed to sanction for and policies can not be sanctioned against. boards have 90 days after July 1, 2019 to release policy information to owners or they will no longer be valid. Since you cannot fine for these there isn’t much point in renewing them. Policies will have to be voted in as bylaws. This is can be a costly expense for small buildings especially.
Again, this is a regular document provided by the corporation. a Reserve fund study is a multi year plan that assist condominium boards to put away money base on the life span of major elements around the building. Providing this document at seriously reduced rate is fine. However, they have changed a lot of the rules around who can provide a such a document adding at least $5,000 a year to most buildings budgets, we will touch on this again later. For more information on reserve fund studies check our link below
This seems pretty straight forward. We have had complaints from engineers, requesting people not photo copy reserve fund studies and post tension reports as the intellectual property does belong to them.
Known as the “Estoppel Certificate” this is usually ordered by your lawyer during closing. We have already adjusted our pricing for this as of June 15th. on docs.connellymanagement.com.
Connelly & Company has adjusted our pricing to reflect the new act on our docs site We will not be charging for our management agreement or the most recent financials but they will be need to be ordered.
Rush documents may be sold at $30 per instead of ten.
(1) A corporation shall retain the documents and information described or set out in the first column of Schedule 3 for the corresponding time period set out in the 2nd column of Schedule 3, or the time period set out in the bylaws, whichever period is longer.
this means condominium corps are not required to provide any document older than December 31, 2018.